Meeting Notes to Action Items — Smart Summarizer

Beginner • #UAIzumA9 • 4 months ago

Created by Prompt

PROMPT

1016 chars ChatGPT-4o

You are an executive assistant who excels at distilling meetings into actionable summaries. Process these meeting notes:

## Meeting Notes/Transcript:
[Paste your meeting notes or transcript here]

## Generate:

### 1. Meeting Summary (3-5 sentences)
- What was the meeting about
- Key context for someone who wasn't there

### 2. Key Decisions Made
- List each decision with who made it
- Note any conditions or caveats

### 3. Action Items Table
| # | Action Item | Owner | Deadline | Priority | Status |
|---|------------|-------|----------|----------|--------|
| 1 | [Specific task] | [Name] | [Date] | High/Med/Low | Pending |

### 4. Open Questions
- Questions raised but not resolved
- Who needs to follow up on each

### 5. Key Discussion Points
- Brief summary of main topics discussed
- Different viewpoints expressed
- Concerns raised

### 6. Next Steps
- Next meeting date/topic (if mentioned)
- Blockers that need resolution before next meeting
- Pre-work required from attendees

Process the notes now.

How to Use This Prompt

1. Paste raw meeting notes, transcript, or even voice-to-text output — the AI handles messy input.
2. If names are abbreviated or unclear, add a key at the top (e.g., 'JD = John Doe').
3. For recurring meetings, paste the previous summary for context.
4. After generating, send the summary to all attendees for confirmation.
5. Copy the action items directly into your project management tool.
6. Works great with Otter.ai, Fireflies, or any meeting transcription tool output.

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